Niles Rotary Club of Fremont
Sergeant-at-Arms
Job Description
TThe Club Sergeant-at-Arms is responsible for helping maintain order, professionalism, and a positive atmosphere during club meetings and events. This position supports the Club President by assisting with meeting operations, member engagement, meeting decorum, and general meeting logistics.
The Sergeant-at-Arms performs duties customarily associated with the role and any additional responsibilities assigned by the Club President or Board of Directors.
Primary Responsibilities
Meeting Order & Decorum
- Help maintain order and professionalism during club meetings and official functions.
- Assist the Club President in ensuring meetings begin and end on time.
- Encourage respectful meeting conduct and positive member participation.
- Help minimize distractions and support smooth meeting flow.
- Run the COGS Program
Meeting Operations & Logistics
- Assist with meeting setup and room preparation when needed.
- Help coordinate seating, flags, banners, microphones, audiovisual equipment, and other meeting materials.
- Support guest registration, introductions, and welcoming activities.
- Assist with raffles, drawings, fines, recognition activities, or other club traditions as directed by the President.
- Ensure meeting materials and supplies are available and organized.
Member & Guest Engagement
- Welcome members, guests, visiting Rotarians, and speakers.
- Help create a friendly, engaging, and enjoyable club atmosphere.
- Encourage fellowship and participation among members.
Leadership Support
- Work closely with the Club President, Secretary, and meeting committees to support successful meetings and events.
- Assist with special club functions, ceremonies, fundraisers, and social events when requested.
- Perform additional duties assigned by the Club President or Board of Directors.
Goal of the Position
To help ensure club meetings and events for the Niles Rotary Club of Fremont are organized, welcoming, professional, and enjoyable while supporting fellowship, participation, and smooth meeting operations.l success.